BASIC SERVICES
The Pavilion's basic license includes the following services:

1. Electricity
2. Lights
3. Heat and/or Air Conditioning
4. Water
5. 400 Chairs - rigid metal-framed plastic
6. 20 Round Tables - 60" metal-framed plastic
7. 30 Rectangular Tables - 96"x30"metal-framed plastic
8. PA system w/ wireless microphones, podium, projection screen and projector, and audio receiver with CD, TV, DVD and VHS. The audio/video equipment has limited capacity and capability; and may not be suitable for all users.
9. Restrooms
10. Wireless Internet

Failure to furnish any of the services as noted above, resulting from circumstances beyond the control of the City; or limitations of certain services, will not be considered a breach of contract by the City.

RESERVATIONS
Reservations requests will be taken at the Parks and Recreation Department Office between the hours of 8:00 am and 5:00 pm, Monday through Friday, (except for official holidays). Reservation requests may also be submitted via the City web site at any time.

The Pavilion will be rented on a first-come, first-served basis.

A reservation for the Pavilion will be considered confirmed only upon the receipt of a signed license agreement accompanied by the appropriate fees. ALL fees are due within 10 days of submitting a reservation request.

Reservation of the Pavilion may be made up to one (1) year-to-date in advance.

Reservation cancellations by Licensee must be made in writing on or before thirty (30) days prior to any scheduled event for a full refund. If a reservation is canceled after such time or if the person does not use the Pavilion on the scheduled date, the reservation fee shall be forfeited.

RESERVATION CALENDAR

RENTAL HOURS
The Pavilion will be available for events between the hours of 8:00 am and 11:00 pm which will constitute a rental day.

All events at the Pavilion must end no later than 11:00 pm. Licensee, band, caterers and all occupants (except cleaning service) must vacate the Pavilion no later than 12:00 midnight.

OPEN HOUSE
The Pavilion is open (Open House) two days a month for onsite visits for those needing to visit the facility for further information, an opportunity for planning or just to see the facility in person. Open House is the second and fourth Wednesday of each month (except April 27, 2011; July 27, 2011 and August 10, 2011) from 8:00 am to 4:00 pm. No appointment is necessary.

LICENSE FEES & DEPOSITS
License fees per day for use of the Lakeside Pavilion are:

Note: Residents (must live inside the corporate city limits of Marble Falls and named as Licensee) shall receive a $100.00 discount on the license free. Resident discount is not applicable to rate classification Group I. The facility deposit shall be $500.00 for Groups I, II, and III if alcohol is consumed on the premises.

Group I.  Public Agencies & Non-Profits : Federal, State, County and City agencies; 501(c)(3) non-profit organizations; and co-sponsored city athletic leagues. Group I rates applicable Sunday through Thursday only (Group II rates apply Friday and Saturday). Co-sponsored city athletic leagues will not be charged for board meetings as provided for in the City of Marble Falls Facility Use Agreement.

Group II.  Individuals, Civic Organizations & Social Groups : Any person or group who wishes to use the property for other than commercial purposes. These include, but are not limited to: Chamber of Commerce, Boy/Girl Scouts, fraternities, sororities, lodges, social clubs, family reunions, wedding receptions and banquets.

Group III.  Commercial Groups : Individuals, organizations or companies who sponsor events which charge admission fees, registration fees, solicit contributions, buy, sell, trade, or display or promote products or services.

Should those in Group I and II participate in any of the activities outlined in Group III, they will be charged Group III rates. This does not apply to Group I 501(c)(3) non-profit organizations.

SETUPS AND DECORATIONS
Licensee shall be responsible for setting up and arranging tables and chairs. Tables and chairs may only be used inside the Pavilion.

Decorating is the responsibility of the Licensee. Decorations may be of any type or design as long as installation and placement does not damage the Pavilion, or violate the fire code.  The use of tape and tacks are prohibited.  Decorations may NOT be placed on walls, doors or hung from ceiling.  All decorations must be removed by the Licensee upon vacating the Pavilion.

KITCHEN FACILITIES
The kitchen is a professional catering kitchen with all stainless steel appliances and a serving area.  Appliances include a side-by-side reach-in refrigerator/freezer, coffee maker, microwave, two (2) gas convection ovens, gas range, ice maker (800 lb. capacity), three (3) sinks (prep sink, two compartment sink and hand sink), a hot food table and a mobile heated cabinet.  Pans are available for the hot food table and mobile heated cabinet upon request. All pans must be cleaned and returned upon vacating the Pavilion.

GLASS CONTAINERS
All glass containers must remain inside the pavilion. The Parks and Recreation Ordinance prohibits the use of glass containers within the City parks.

ALCOHOL PERMITS & POLICE SECURITY
The Licensee is responsible for providing and paying for police security, as well as other applicable fees, when there is alcohol consumption at the Pavilion.

Note: Security must be present one-half hour before and one-half hour after planned consumption hours. One additional hour of security fees apply.

Security fee will be charged according to the following standards:

You must contact the Marble Falls Parks and Recreations Department at (830) 798-6250 at least two weeks prior to your event to make arrangements for the alcohol permits and the police security.

LIVE AND/OR AMPLIFIED MUSIC
The City of Marble Falls has a noise ordinance, however events, public or private, held in the Lakeside Park Pavilion which have entered into a contract with the City to reserve said facility and for which all fees and deposits have been paid are exempt.  The noise levels for such events shall not exceed 110 decibels when measured at a distance of approximately one hundred (100) feet from the location where the noise is generated.

CONTACT INFORMATION FOR PROBLEMS
Monday through Friday 8:00 am until 5:00 pm: Contact the Parks Department at (830) 798-6250.
Monday through Friday after 5:00 p.m. and weekends: Contact the Marble Falls Police Department at (830) 693-3611 and ask them to contact a park representative for assistance.

KEYS
Arrangements for picking up the keys to the Pavilion may be made by contacting the Parks and Recreation Department office at (830) 798-6250 which is open Monday through Friday from 8:00 am to 5:00 pm.  The keys may be picked up at the Parks and Recreation Department office at 1808 Second Street after 3:00 pm on the day prior to your reservation; and, after 3:00 pm on the Friday before a reservation for Saturday or Sunday.  To enter the Pavilion please use the key labeled “stage” or “kitchen”.  The doors are the metal doors located on the west side of the building.  When facing the Pavilion the kitchen door is located on your left and the stage door is located on your right. Upon vacating the Pavilion, please lock all doors and place the keys on the stainless steel table in the kitchen.  Anyone not returning the keys after one working day has passed shall forfeit the facility deposit.

REFUND OF FACILITY DEPOSIT
All personal property must be removed; and all occupants must vacate the Pavilion no later than 12:00 midnight.

The facility deposit shall be forfeited if the Licensee uses and/or consumes alcohol without having obtained a permit from the Marble Falls Parks and Recreation Department and without having paid all required Alcohol Sales Permit Fees, Alcohol Consumption Fees and Security Fees.

A City representative will inspect for excessive waste, damage, and loss of property after the Licensee has vacated. If the facility deposit is to be refunded, a check will be mailed to the Licensee the following Friday. If there is excessive waste or damage to the premises; or loss of property; the facility deposit shall be forfeited and Licensee will be billed for any expenses incurred over and above the deposit.